Prompt Groups - Managing Groups

Complete guide to creating, organizing, and managing prompt groups

Creating a Prompt Group

Navigate to Prompt Groups

1. Click Prompt Groups in the main navigation
2. Click "Create Group" or "+ New Group" button
3. The group creation form opens

Configure Group Settings

Group Name (Required)

• Clear, descriptive name
• Examples: "Q1 Campaign", "Competitor Set", "Holiday 2025"

Description (Optional)

• Purpose and context
• What prompts belong here
• When to use this group

Frequency (Required)

• Daily - Every day
• Weekly - Once per week
• Biweekly - Every two weeks
• Monthly - Once per month

Status (Required)

• Active - Group will execute on schedule
• Inactive - Group paused, won't execute

Save the Group

Click "Create Group" to save your configuration

Adding Prompts to Groups

Method 1: From Group Page

1. Open the prompt group
2. Click "Add Prompts" button
3. Select prompts from the list
4. Click "Add Selected"

Tips:

• Use filters to find relevant prompts
• Select multiple prompts at once
• Preview prompt details before adding

Method 2: From Prompt Edit Page

1. Edit an individual prompt
2. Find the "Prompt Groups" section
3. Select which groups to add it to
4. Save the prompt

Benefits:

• Add prompt to multiple groups
• Manage group membership per prompt
• Quick group assignment

Method 3: Bulk Add

1. Go to Prompts page
2. Select multiple prompts (checkboxes)
3. Click "Add to Group" action
4. Choose target group
5. Confirm addition

Use case: Quickly group existing prompts by theme

Managing Group Membership

View Group Members

From the group detail page:

• See all prompts in the group
• View prompt details inline
• Check execution status
• Sort and filter members

Remove Prompts from Group

Individual removal:

1. Open the group
2. Find the prompt
3. Click "Remove" or trash icon
4. Confirm removal

Bulk removal:

1. Select multiple prompts
2. Click "Remove from Group"
3. Confirm

Note: Removing from group doesn't delete the prompt

Reorganize Groups

Move prompts between groups:

1. Remove from current group
2. Add to new group

Or:

1. Edit the prompt
2. Update group memberships
3. Save changes

Executing Prompt Groups

Scheduled Execution

Groups execute automatically based on frequency:

• System checks for due groups
• Executes all prompts in the group
• Updates next run time
• Records results

View next execution:

• Check "Next Run" on group card
• See countdown or timestamp
• Sort groups by next run

Manual Execution

Run a group immediately:

1. Open the group
2. Click "Run Group Now"
3. Confirm execution
4. Wait for completion

Credit usage: Consumes credits for all prompts in group

Use cases:

• Test new group configuration
• Get immediate insights
• Verify group setup
• Emergency monitoring

Editing Groups

Update Group Settings

1. Open the group
2. Click "Edit" or settings icon
3. Modify any settings:
   • Name
   • Description
   • Frequency
   • Status
4. Save changes

Note: Changing frequency resets the next run schedule

Bulk Edit Group Prompts

Change frequency for all:

1. Edit group frequency
2. Affects all member prompts during group runs

Update providers:

• Edit individual prompts
• Group doesn't control provider settings

Adjust geo-locations:

• Edit individual prompts
• Group doesn't override geo settings

Pausing and Activating

Pause a Group

Temporarily stop all group executions:

1. Toggle group status to "Inactive"
2. No scheduled runs will occur
3. Prompts retain their membership
4. Can be reactivated anytime

Use cases:

• Campaign ended
• Off-season monitoring
• Budget constraints
• Testing period over

Reactivate a Group

Resume group executions:

1. Toggle group status to "Active"
2. System recalculates next run
3. Scheduled executions resume
4. All member prompts included

Deleting Groups

Delete a Group

Permanently remove the group:

1. Open the group
2. Click "Delete" button
3. Confirm deletion

What happens:

• Group is deleted
• Member prompts are NOT deleted
• Prompts return to individual schedules
• Historical data preserved

Cannot be undone

Monitoring Group Performance

Group Analytics

View consolidated metrics:

• Total prompts in group
• Successful vs failed runs
• Average detection rate
• Credit consumption
• Next scheduled run

Individual Prompt Performance

Within a group:

• View per-prompt metrics
• Identify underperformers
• Compare related prompts
• Optimize group composition

Execution History

Review past group runs:

• See all historical executions
• Check success/failure status
• View run durations
• Identify patterns

Organization Strategies

By Campaign

Structure:

Group: Q1 2025 Brand Campaign
├── Campaign keyword prompts
├── Competitor comparison prompts
└── Product feature prompts

Frequency: Daily during campaign
Action: Archive after campaign

By Client (Agencies)

Structure:

Group: Client Name - Monthly Monitoring
├── Brand awareness prompts
├── Competitor tracking prompts
└── Industry trend prompts

Frequency: Monthly
Action: Maintain long-term

By Priority

Structure:

Group: High Priority - Daily Monitoring
├── Core competitor comparisons
├── Brand name searches
└── Key product categories

Frequency: Daily
Action: Keep active always

By Product Line

Structure:

Group: Product A Monitoring
├── Product A feature prompts
├── Product A vs competitors
└── Product A use cases

Frequency: Weekly
Action: Active during product lifecycle

Best Practices

Group Size

Ideal: 5-15 prompts per group

• Small enough to manage
• Large enough to be useful
• Easy to review results
• Reasonable credit cost per run

Too small: < 3 prompts

• Use individual scheduling instead
• Not worth the overhead

Too large: > 30 prompts

• Hard to manage
• High credit consumption per run
• Consider splitting

Naming Conventions

Include key information:

• Purpose: "Competitor Tracking"
• Time: "Q1 2025"
• Brand: "Acme Corp"
• Priority: "High Priority"

Examples:

• "Spring Campaign 2025 - Daily"
• "Acme Corp - Competitor Weekly"
• "Product Launch - Feature Monitoring"
• "Industry Trends - Monthly Research"

Regular Maintenance

Weekly:

• Review active groups
• Check execution status
• Verify results quality

Monthly:

• Update group memberships
• Adjust frequencies
• Archive completed campaigns
• Create new groups as needed

Quarterly:

• Major reorganization
• Delete unused groups
• Optimize credit spending
• Align with business goals

Troubleshooting

Group Not Executing

Possible causes:

1. Group set to inactive
2. No prompts in group
3. Out of credits
4. All member prompts inactive

Solutions:

• Verify group status is active
• Check group has prompts
• Confirm credit availability
• Ensure prompts are active

Inconsistent Results

Why results vary:

• Different prompts have different providers
• Geo-locations vary per prompt
• AI responses naturally vary
• Some prompts may fail while others succeed

This is normal: Review trends over time

High Credit Usage

Group consuming too many credits:

1. Check number of prompts in group
2. Review providers per prompt (1-4x multiplier)
3. Check geo-locations per prompt (1-5x multiplier)
4. Calculate: Prompts × Providers × Geos × Frequency

Optimize:

• Reduce group frequency
• Remove low-value prompts
• Decrease providers per prompt
• Use fewer geo-locations

Advanced Techniques

Nested Organization

Create hierarchy with naming:

Parent Category: "Acme Corp - All Monitoring"
├── "Acme Corp - Daily Priority"
├── "Acme Corp - Weekly Research"
└── "Acme Corp - Monthly Trends"

Seasonal Rotation

Active groups by season:

• Q1: "Tax Season Monitoring"
• Q2: "Spring Campaign"
• Q3: "Back to School"
• Q4: "Holiday Season"

Activate and archive as seasons change

A/B Testing

Test prompt variations:

Group A: "Feature Launch - Variation A"
Group B: "Feature Launch - Variation B"

Run both weekly for 4 weeks
Compare results
Keep best performer

Next Steps

• Create effective prompts →
• Optimize scheduling →
• View results in dashboard →
• Manage billing and credits →